Bilingual Account Coordinator at Association Concepts

Description

Association Concepts Inc. (ACI) is an Association Management and Event Planning Company that has been in business for over 50 years. ACI manages over 15 non-profit associations with its head office located in Markham, ON. We are currently looking for an experienced Bilingual Account Coordinator working with the Executive Director in all aspects of association management. This position is for an 18-month maternity leave. This role allows for a flexible work schedule, including both in-office and remote options.

Board & Committee Support:

Responsible for the day-to-day logistics of the Board of Directors and their committees - from arranging venue, or setting up conference calls, development of agendas and providing required reports and information, taking/preparing minutes, and all post meeting follow-up

Communications/Promotion/Website:

Assist in the development of promotional pieces for association clients as is required for client marketing plans
Assist in the organization and development of material for client publications (newsletters, social media, website, eblasts)
Responsible for updating and overall maintenance of client websites

Membership:

Responsible for database maintenance and management of annual renewals.

Financial Management:

Under the direction and guidance of the Executive Director, monitor event budgets; process receivables.

Educational Program Management and Operations:

Oversee client educational courses (liaise with instructors, venue, AV provider); prepare effective marketing materials; responsible for all program logistics, for both in person and virtual programs.

Events Management:

Work with Event Department on special events - conferences, seminars, banquets

Qualifications:

Minimum of five years of experience in administration/operations and event planning, preferably in the non-profit sector
Ability to effectively function in a dynamic environment with multiple client deliverables
Strong written and verbal communication skills in both English and French
Demonstrated ability to work effectively with a volunteer Board of Directors, staff and external stakeholders
Well organized, ability to multi-task and work effectively as part of a team or independently
Proficiency in Windows based software (Word, Excel, PowerPoint)
Proficient in the use of professional Social Media platforms

Special Conditions:

Support with other tasks as assigned
Evening and weekend work as well as travel across Canada will be required

If you think you would be a good fit for our Team, please submit your application and resume below. For any questions, please conatct Carolyne Vigon, Vice President – carolyne@associationconcepts.ca.

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for an interview will be contacted. No phone calls please.

Location

This role allows for a flexible work schedule, including both in-office (Markham, ON) and remote options.

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